Step 2: Select the range of cells containing the values to modify. Step 1: Sign into your Google Drive at and open the file to which you want to apply the formatting. The steps in this article were performed in the desktop version of the Google Chrome Web browser, but will also work in other desktop browsers like Firefox or Edge. How to Use Google Sheets Conditional Formatting to Change Cell Color (Guide with Pictures) Our tutorial on how to make n/a zero in Excel can show you how to reduce errors with the VLOOKUP formula. You can make similar adjustments in Excel, too. Our guide below is going to show you how to select a range of cells, then apply conditional formatting to that range so that Google Sheets will automatically change the fill color of a cell to red if the value in that cell is less than zero. One way to accomplish it is with Google Sheets’ conditional formatting. This is very helpful for many situations where you might use Excel, so if you are formatting a spreadsheet in Google Sheets, you may be looking for a way to achieve this. In Microsoft Excel, there is a number formatting option where you can have Excel automatically change the color of a number to red if the value of that number is less than zero. Check out this Excel subtraction formula article to find out more about subtracting cell values. Microsoft Excel shares many of the features of Google Sheets, including formulas. Our guide continues below with additional information on how to make cells red if a number is less than zero in Google Sheets, including pictures of these steps. Click the Fill color button and choose red.Enter 0 into the Value or formula field.Choose the Format cells if drop down, then click Less than.It's one conditional formatting rule to… rule them all.2 How to Use Google Sheets Conditional Formatting to Change Cell Color (Guide with Pictures) How to Make Google Sheets Values Red When Less Than Zero Even though Jackson also has a 0% increase in his sales goals and the second rule theoretically applies, it doesn't matter to Google Sheets. Because this meets the first rule, row 7 is highlighted in green. Jackson (row 7) works from the Tampa office. To do this, I set the rule to "is equal to 0%. Second: If the sales goal increase of any rep is equal to 0%, highlight the cell in light yellow. To do this, I used the same formula from before: =$B:$B="Tampa". In the example below, the following conditional formatting rules have been applied to the entire data range ( A3:F14):įirst: If the rep is based in Tampa, highlight the entire row in light green. However, once a rule is met by any given cell, subsequent rules won't override it. Google Sheets will run through each rule-in the order they were created-until it finds a condition that requires a style change. Simply highlight the range, click Format > Conditional formatting, and then click Add another rule. How to copy and paste conditional formatting to another Google SheetĪpply multiple conditional formatting rulesĪdding more than one conditional formatting rule to a given range is easy. How to apply multiple conditional formatting rules How to apply conditional formatting based on dates How to apply conditional formatting using a color scale How to apply conditional formatting to an entire row How to apply conditional formatting based on number values How to apply conditional formatting based on text How to apply conditional formatting with is empty/is not empty How to do conditional formatting in Google Sheets What is conditional formatting in Google Sheets? You can also quickly delete any rules by selecting the Remove rule icon, which looks like a garbage can. This will display a complete list of any existing rules. Want to view all the rules in your spreadsheet? Simply highlight the entire data range (or the whole sheet), and open the Conditional format rules window using the first step from above. Under Formatting style, select your formatting style. Select the condition you want to trigger your rule. Highlight the cell range you want to apply the formatting rules to.įrom the Conditional format rules window that appears, click the dropdown menu under Format cells if… (Scroll down to learn more specifics and practice with our demo spreadsheet.) Copy the spreadsheet, and then play around with it as we proceed through the tutorial.īut first, if you're looking for a quick refresher, here's the short version on how to use conditional formatting. To follow along, use our demo spreadsheet. And I'll show you how to apply some of the most common formatting rules. Sheets will fill the cells that you dragged across with sequential numbers. Click the small blue square in the bottom-right corner of the second cell, and drag downwards. Here, I'll walk you through the basics of conditional formatting in Google Sheets. To automatically fill sequential numbers, like from 1 to 10, click a cell in your spreadsheet and type 1.
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